Monday, July 14, 2025
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Important Notices
05/30/2025

DD-Form 1610, Request and Authorization for TDY Travel of DoD Personnel

After O4Nov2024, DoD will still accept a members DD-1610 if printed prior to 04 Nov 2024 with proper fields filled correctly.

  • Any DD-1610 printed after 04 Nov 2024 will be manually generated and would not have been processed through DTS
    • DD-1610 forms created after 04 Nov 2024 will not be accepted unless for an exemption agency.

 

Guantanamo Bay Cuba still requires that the DoD Traveler will need to show proof of a DTS travel order for arrival, departures and leave, so they are being provided the following information and directed to the site to manually provide and completed DD-1610.

 

DTS travelers can continue to use the Print Authorization function to print a physical copy of their DTS authorization as a PDF.

If a DD Form 1610 is requested instead, travelers can access and complete the form from the Washington Headquarters Service [esd.whs.mil].

 

 

Certain Forms to be removed from DTS

Effective November 4, 2024 (date subject to change), users will no longer be able to print the following Government forms from DTS: DD Form 1610, DD Form 1351-2, and Optional Form (OF) 1164

 

Please be aware that the capability to print the following Government forms from within the Defense Travel System (DTS) will be removed effective November 4, 2024 (date subject to change):

  • DD Form 1610 – Request and Authorization for TDY Travel of DoD Personnel
  • DD Form 1351-2 – Travel Voucher or Sub voucher
  • Form (OF) 1164 – Claim for Reimbursement for Expenditures on Official Business

 

The existing DTS default printable forms will remain and include all the required elements of the Government forms.

 

This change brings DTS into compliance with the Joint Travel Regulations, Section 010206, and the Defense Travel System Regulations, published under the authority of the DoDI 5154.31, Volume 3.

 

DTS travelers can continue to use the Print Authorization sheet function to print a physical copy of their DTS authorization as a PDF and print the routing sheet representing approval of the authorization sheet through DTS.

 

The travel authorization provided by the traveler must contain an “Authorization number” at the top.

 

Based on the available information , after 04 November 2024, the DoD Passport Program can utilize the following two items:

 

  1. The Travel Authorization,
  • This will show the authorization number, document number, departure point, the oversea destination, accounting classification and  additional misc. trip data.

 

  1. The routing list
  • This will show the authorization number and approval status.
    • If the routing is yet to be approved, the trip is not confirmed and the form cannot be used until approval of the travel authorization is shown on it. Examples below:

Travel Authorization:

Figure 2 Disregard section 10 being highlighted. This info is not required.

Additional Supporting Documents

 

Routing list sample:

 

10/24/24 TRAVEL AUTHORIZATION| Doc No. 321Sample334of5orders_A01

| ADJ LEVEL: 0

PAGE 1 ** Read Privacy Act On Last Page ** | AUTH NO: 1FSAMPLE2S

================================================================================

STATUS DATE TIME SIGNATURE NAME

-------------------- -------- --------- --------------------

CREATED 09/18/24 0758 “TRAVELER BY NAME”

SIGNED 09/22/24 1446 “TRAVELER BY NAME”

CTO SUBMIT 09/22/24 1446 “TRAVELER BY NAME”

ADJUSTED 09/22/24 1552 CTO

ADJUSTED 09/23/24 1018 CTO

CTO BOOKED 09/23/24 1018 CTO

RETURNED 09/28/24 1408 “APPROPRIATE REVIEW LEVEL”

ADJUSTED 09/28/24 1415 “TRAVELER BY NAME”

SIGNED 09/30/24 1547 “TRAVELER BY NAME”

AUDIT PASS 09/30/24 1714 “APPROPRIATE REVIEW LEVEL”

CERTIFIED 09/30/24 1714 “APPROPRIATE REVIEW LEVEL”

ADJUSTED 09/30/24 0853 “TRAVELER BY NAME”

BUDGET ADJUSTED 09/30/24 “APPROPRIATE REVIEW LEVEL”

BUDGET ADJUSTED 09/30/24 “APPROPRIATE REVIEW LEVEL”

APPROVED 10/01/24 “APPROPRIATE REVIEW LEVEL”

PAY LINK 10/01/24 0905 Pay Mod Generated

 

Update to the Use of DD Form 1610, Update as of 29 Nov 2024

 

              As a reminder after O4Nov2024 DoD will still accept a members DD-1610 if it was printed prior to 04 Nov 2024 with appropriate signatures affixed.

              Any DD-1610 printed after 04 Nov 2024 has been manually generated and would not have processed through DTS (exceptions below)

              DD-1610 forms created after 04 Nov 2024 will not be accepted from DoD appropriated funds employee for Passport and Visa processing.

 

Additional reminder "Non-appropriated funds" (NAF) personnel and other exempt agencies do not utilize DTS for their travel planning and manually produce the Form DD-1610 as the most efficient option to capture their travel details. 

 

The change to the DTS platform has moderately impacted the normal processing of applications just a bit.  DoD personnel are no longer able to utilize the DD-1610 since the DTS System used by 95% of DoD as of 04 Nov 2024 no longer allows the printing of this form and a few others used for auditing of accounts.

 

NAF employees will not require the Memo in lieu of orders, they may use their manual DD-1610’s along with the other exempt agencies.

 

PSD is reviewing all exceptions to the use of the manual DD Form 1610.

 

Employees of NAF utilize a system called “Concur”, this system is internal to NAF even though they are DoD and considered Federal employees however due to federal regulations are not authorize use of DTS.  NAF employees are authorized to provide a manual DD-1610 with digital or CAC signature from their travel authority.  The Form is maintained at WHS.MIL site and is used to display the travel details and approval because Concur does not have a display sheet.

 

The NAF employee must be able to provide they are employed by NAF and present the manual DD1610 with the generated travel funding lines, travel requirements and there must be a digital signature from their travel authority.

  • NAF employment is different from civil Service federal employment because salaries for NAF employees are not allocated by Congress.  NAF employees do not have a "standard" SF-50, as they use a different form called a "Notification of Personnel Action" which is specific to Non-appropriated Fund (NAF) systems, meaning it functions similarly to an SF-50

 

Exemption Agencies for organizational use of the DD-1610:

 

  • Guantanamo Bay Cuba still requires that the DoD Traveler will need to show proof of a DTS travel order for arrival, departures and leave, so they are being provided the necessary instructions and directed to the appropriate site to manually complete and provide the required DD-1610

 

  • NAF employee personnel do not utilize DTS to produce the Form DD-1610.  They used a NAF system call Concur but must provide a manual DD-1610 with digital or CAC signature from their travel authority.  The Form is maintained at WHS.MIL  and is used to display the travel details and approval because Concur does not have a display sheet.

 

  • American Red Cross personnel must provide a manual DD-1610 with digital or CAC signature from their travel authority.  The Form is maintained at WHS.MIL  and is used to display the travel details

 

  • U.S. Army Corps of Engineers (USACE) personnel must provide a manual DD-1610s with digital or CAC signature from their travel authority.  The Form is maintained at WHS.MIL and is used to display the travel details.

 

If there are any additional questions please have travelers contact PSD Customer Service Team for assistance. 

01/24/2025

FYSA: Italy Mission Visa Process

Italy Visa processing is to continue without modification to the process.  (24 Jan 2024)

Please continue to follow the information posted on Passport Matters and if there are any questions contact the Customer Service Team at Passport Services Division.   

Processing of all special issuance passports in support of a mission visa for entry to Italy is unchanged and currently operating under normal conditions.  

10/16/2024
 
15 Oct 2024 Update: Processing Entry Visas for Italy.
  • Update 15 Oct 2024Continual Guidance, Effective immediately, All civilian DoD sponsors and their dependents must process their request for Italy entry visas through the Fort Belvoir, DoD Passport Services Division (PSD).
  • Update 15 Oct 2024: Effective 15 Oct 2024 until further notice: All dependents of U.S. Active Military sponsors must process their request for Italy entry visa through the Fort Belvoir. DoD Passport Services Division (PSD).  Please contact you local DoD acceptance agent for assistance. 

  • All dependents of U.S. Active Military sponsors who have reported to their new assignment in Italy except those under Philadelphia and Houston, may utilize the Italian Consulate with jurisdiction over their area of current residence. Applications must be on the appropriate letter head from the Consulate utilized. Use of confirmed delivery and traceable mail service must be utilized as well as providing a return shipping envelope for Consular use. 

ATTENTION - DoD Civilians and Eligible Family Members (EFM) of both US Military and DoD Civilian personnel on PCS travel (over 90 days) require a "missione" visa in their Official (maroon) or No-Fee Regular (blue) passports prior to arrival. 

Travelers LACKING the "missione" visa will NOT able to apply for a sojourner's permit and must return to country of origin (at their own expense)

View All Important Notices
G1/MPD IMCOM
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